• Provisions of this policy apply to all staff, volunteers, independent contractors, and any other individual or organization employed by or associated with the Foundation. ]
• We will never share your personal information with any organization, except to comply with the law. We will only ask for information that is pertinent to our services. Any information you disclose to the Foundation will be used for the purposes of providing and improving the quality of our services.
• Individuals under the age of 18 do not have legal authority to use or disclose their personal information. Before using or disclosing personal information about an individual under the age of 18, we will obtain authorization from the individual’s parent or legally authorized representative.
• If you believe or suspect that your personal information has not been maintained in accordance with this policy, immediately notify the Chief Financial Officer of the Foundation, at the Houston Office 1-888-548-9716. • Any violation of this policy can result in reprimand, loss of certain job or volunteer privileges, suspension, or expulsion from the Foundation’s programs, or termination.
• We will maintain signed documentation for each person who gives us permission to use photographs and/or video on our website or any other Foundation social media platform.
Gathering of Personally-Identifying Information
Certain visitors to the Foundation’s website choose to interact with the Foundation in ways that require the Foundation to gather personally-identifying information. The amount and type of information that the Foundation gathers depends on the nature of the interaction. For example, we ask visitors who sign up for events through Donor Drive, an online giving platform (owned by Global Cloud, Ltd.), to provide a name, mailing address, phone number, and email address for registration purposes. Global Cloud, Ltd. collects necessary technical information to allow you to access and interact with our web site. Global Cloud, Ltd. does not share this information with third parties and will not sell, rent or trade any personally identifiable information automatically collected by our websites (including your name, address, email address, or credit card information). Those who engage in transactions with the Foundation – by making an online donation, for example – are asked to provide additional information, including, as necessary, the personal and financial information required to process those transactions. In each case, the Foundation collects such information only insofar as is necessary or appropriate to fulfill the purpose of the visitor’s interaction with the Foundation. Visitors can always refuse to supply personally-identifying information, with the caveat that it may prevent them from engaging in certain website-related activities.
Protecting Confidential Information
If you have shared with us your credit card number in order to register for an event or to make a donation to the Foundation, please note that electronic communication, particularly email, is not necessarily secure against interception. Please do not send sensitive data (e.g., Social Security, bank account, or credit card numbers) by email or web form. The Foundation uses computer-encrypted technology to protect your information, and this information is kept confidential. The Foundation sometimes contracts with outside vendors and business partners to fulfill customer services and hosting services on the website. When we do so, we enter into confidentiality and non-disclosure agreements with all vendors stating that they will hold information received through our site confidential and will not sell or share user information to any third party or use the information for their own personal use. A very limited number of the staff of the Foundation has secure access to data. We hold our employees accountable for our privacy principles, and each employee is personally responsible for maintaining customer confidence in the company. The Foundation may disclose information to law enforcement and other authorities in the rare case when there is reason to believe that disclosure is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) the Foundation’s rights or property, other Foundation users or anyone else who could be harmed by such activities. We may disclose or access account information when we believe in good faith that the law requires it.